As amended and adopted March 3, 2011
The name of this Association shall be North Carolina Government Finance Officers Association. It is formed through the merger of the North Carolina Government Finance Officers Association and the North Carolina Association of County Finance Officers.
The purpose of this Association shall be to promote and improve governmental finance in North Carolina as developed and recommended by the Government Finance Officers Association of the United States and Canada, the Governmental Accounting Standards Board, the Department of the State Treasurer and other recognized authorities in the field of government administration, which include the development of mutually understandable procedures of accounting, budgeting, and financial reporting; the encouragement of the use of common terminology, classification, and principles in regard to those subjects; the encouragement of a policy in governmental units of having independent periodic audits and continuous internal audits; the discussion and analysis of financial problems arising under the laws of North Carolina; the achievement of recruitment and training of qualified government officials and employees; the achievement of greater success in efficiency and service of government; the development of closer relationships and understanding among those concerned with government finance in government jurisdictions of North Carolina; and other objectives of mutual interest to government finance officers. The Association shall be an affiliate of the North Carolina League of Municipalities and the North Carolina Association of County Commissioners, subject to mutual execution of a signed annual agreement for services, if necessary, and the President shall make any appointments or nominations from the relevant membership as requested by those two organizations. Affiliation arrangements and appointments currently in effect are hereby ratified and confirmed.
The Association has four categories of membership: Member, Associate Member, Lifetime Member and Honorary Member.
"Member"-Any accounting or financial official, whether elected or appointed, in a government jurisdiction in North Carolina may become a Member of the Association.
"Associate Member"-Any person not eligible to be a Member but who is interested in the
principles and practices of governmental finance and who subscribes to the purpose of the Association may become an Associate Member of the Association.
"Lifetime Member"-Lifetime membership can be approved only be the vote of the members of NCGFOA during a business meeting of the full membership. Requirements to be considered for
Lifetime membership are that a member either retires with at least 20 years of service in
government finance or has served as President of the NCGFOA or the NCACFO.
"Honorary Member"-Honorary membership can be approved only by the vote of the members of the NCGFOA during a business meeting of the full membership. Any resident of the State of North Carolina, who in the opinion of the Association has rendered distinguished service to the cause of better government, shall be eligible for honorary membership. Honorary members shall be entitled to all of the privileges of the Association except that they shall not be eligible to hold office in the Association and they shall not be accorded the privilege of voting.
The Association operates under a fiscal year that begins March 1 and concludes on the last day of February. Annual dues of the Association are payable in advance, and a Member or Associate Member may be suspended from the Association if that person's dues have not been paid by September 1.
The Executive Committee shall periodically determine the annual dues to be paid by Members and Associate Members. Lifetime and Honorary Members are not required to pay annual dues.
There shall be no dues assessed to Members for the fiscal year beginning March 1, 2011.
The Executive Committee consists of the President, President Elect, Treasurer, Secretary, and three directors elected from the Members at large to serve one-year terms. One member of the Executive Committee will be elected from each of the following: a county with a 25,000 or less population, a city or town with 10,000 or less population and a special district or public authority. Two members shall be appointed from each of the following: a county with a population of more than 25,000 and a city or town with a population of more than 10,000. The immediate Past President shall also be a member of the Executive Committee.
The Executive Committee is elected and takes office at the business meeting at the March Spring Conference.
The original Executive Committee, as temporarily expanded through combining Boards of the two associations, shall be as presented at the meeting where this Constitution and By-Laws are adopted and shall be elected therewith. The original Executive Committee shall attrite from ten members to seven members, not including past president(s), until a nomination is necessary to maintain the four officers and three directors from the type and size of units of government as required by this article.
Not later than 90 days before the day of the regular annual meeting, the president shall appoint a Nominating Committee consisting of the most recent immediate Past President, if still a Member of the Association, who shall be chairperson, and three other Members. The Nominating Committee shall nominate one candidate for each position to be filled. Further nominations may be made from the floor during the annual meeting.
It shall be the duty of the Executive Committee to transact the business of the Association including arrangement of meetings as to time, place, and program; to study all matters referred to it by the Association and to perform other duties pertaining to the advancement and welfare of the Association.
Any vacancy shall be filled by a majority vote of the Executive Committee to serve the remainder of the term once the original Executive Committee has, through attrition, been reduced to seven members. If a member of the Executive Committee ceases being an accounting or financial officer in a government jurisdiction in North Carolina, his or her continuing status on the Executive Committee shall be determined as follows: if the person is still employed by a government jurisdiction in North Carolina in some other position, he or she may continue to serve on the Executive Committee until the end of his or her current term, otherwise, he or she shall resign from the Executive Committee.
The Joint Certification Committee of the associations, hereafter called the Certification Committee, shall continue as is with the President making appointments as they become necessary with four city, four county and one special district or public authority members.
The Association shall hold two meetings per year, one of which shall be the regular annual meeting in March at the Spring Conference and the other of which shall be at the Summer Conference as scheduled by the Executive Committee. Special meetings may be held after suitable notice, electronic or otherwise, at least 10 days in advance. At special meetings, only those matters specified in the call may be considered.
The Association shall hold a Fall Conference in the central western area of the State, providing basic training and education in public finance of common interest to cities, counties, public authorities and special districts.
All conferences held by the association shall have separate, concurrent sessions focused on specific current topics for cities and counties and arranged to provide networking opportunities where appropriate.
Only Members are eligible for the election as an officer or director of the Association and only Members may vote on Association business. Each Member is entitled to one vote on any matter of Association business.
This constitution and by-laws may be amended at any regular or special meeting of the Association by a two-thirds vote of the active members present, providing that written notice, electronic or otherwise, of the proposed amendment has been sent to all active members at least 30 days before the meeting.
The Association will make its best efforts to continue any practices, commitments or traditions of the two predecessor associations and will pay any and all obligations of the two associations from the merged financial operations. All current business of the predecessor associations is hereby transferred to the Association upon the mutual adoption of this Constitution and By-laws.
Recommended Slate of Officers as Derived from the Combination of Existing Association Boards:
Past Presidents -Paul Fulton and Susan Blumenstein
President -Rodney Miller
President Elect -Donna Clark
Treasurer -Karen Duncan
Secretary -Dee Meshaw
Director (a) -Avril Pinder
Director (b) -Mike Felts
Director (c) -Jerry LaMaster
Director (d) -Chuck Murray
Director (e) -Lisa Minter
Director (f) -Lisa Saunders